Instructions for Presenters

Please note that authors are required to fund their travel, accommodation and registration costs. At least one author per paper must register and pay for the Conference on or before 19 July 2013.

Papers with no registered author maybe WITHDRAWN.

Presenters are eligible to register at the discounted “presenter” rate. A Presenter is deemed the nominated person (individual) who will present an oral platform paper or poster at the Conference. Joint presentations will not be considered at the Conference. All other listed authors must register at the non-presenter rate.

oral presentationOral Presentations

Standard oral presentations will be 15 minutes in length (with 5 minutes for change over); Keynote oral presentations will be 35 minutes in length (with 5 minutes for change over).

Arrival at the Conference

Presenters are requested to report to the registration desk on arrival. You will then be directed to the speaker preparation room where your presentation will be downloaded and verified. If you have a MAC or special presentation requirements please see the technical operators in the speaker preparation room for assistance. Please meet with your session chairperson in the session room 10-15 minutes prior to the commencement of the session. If at all possible, please check-in your presentation material well before your presentation.

Method of presentation

The preferred method of presentation is PowerPoint through a laptop. All Crown Conference Centre rooms are equipped with 16:9 aspect ratio (widescreen) data projectors and projection screens. To ensure PowerPoint presentations fill the entire screen, please alter the page setup as pictured below prior to preparing presentations. For further information about creating wide format slides download this guide.

You must bring your presentation to the Conference on USB Flash drive for it to be loaded on the Conference system by an audio visual technician in the speakers’ preparation room. Please have your presentation saved under your surname.

Please do not send your presentations in advance of the conference.

Speaker Preparation Room

The speaker preparation room will be open:

  • Sunday 15 September 3.00pm – 6.00pm;
  • Monday 16 September 7.30am – 5.30pm;
  • Tuesday 17 September 7.30am – 5.30pm;
  • Wednesday 18 September 7.30am – 3.30pm

Session Room Equipment

All session rooms will be equipped with a data projector, a laptop loaded with MS Office suitable for PowerPoint, microphone and Internet. If you require additional equipment, please advise this office before Friday 23 August. The provision of additional equipment is at the discretion of the Organising Committee.

Wireless Internet access will be available in all of the conference rooms, foyers and trade area from Sunday 15 September – Wednesday 18 September. Access details will be available from the Conference Registration Desk.

Poster Presentations

Posters are a key component of communicating your projects. Posters, while delivering the same high-quality science, offer a different medium from either oral presentations or published papers, and should be treated accordingly. Posters should be considered a snapshot of your work intended to engage colleagues in a dialog about the work, or, if you are not present, to be a summary that will encourage the reader to want to learn more.

postersAt the Conference, authors will be given a 2 minute opportunity to present their poster during their designated poster time to the gathered audience. These times will be noted in the conference program.

Each poster presenter is provided with a poster board to display their poster. The recommended poster size is A0 portrait style 841mm wide by 1189mm high - please ensure your poster does not exceed 841mm wide. Poster boards are Velcro compatible.

Poster guidelines and a poster template are available for download below.

Poster presenters will be individually notified of the final schedule for their poster when the program is finalised.

red arrow Download poster guidelines here

red arrow Download poster template here

Call for papers

The Call for papers has closed. Click here to access the archive files.

Important dates

  • Close of author registration: 19 July 2013
  • Close of earlybird registration: 31 July 2013